Masonic Technology: Call Em' All

During the past year, the Grand Lodge of Connecticut began an initiative that encouraged their lodges to use a technology called "Call Em All". Call Em All is a service that allows a admin user to set up a call list of phone numbers and record a single message. The service then calls all the numbers on the list and plays the recorded message. Our Grand Lodge paid for the accounts for all the lodges in Connecticut and automatically set up their call lists based on the lodges' membership roll.

The lodges can use this service to record messages to go out to all of it's members. Examples of this includes:

• Stated Communication Reminders
  
• Master's Messages
  
• Event Announcements
  
• Funeral Notifications
  
• Monthly Birthday Lists
  
• Calendar Updates
  
• Masonic Education
  

This list of ideas is by no means comprehensive. There are tons of ways that lodges could use this service. Lodges within our Grand Jurisdiction have been using it for several months now and many lodges are seeing an increase in meeting attendance and activity.

For lodges outside of my Grand Jurisdiction, who do not have the service automatically paid for, the service is relatively inexpensive and costs between five and ten cents a call, which is far cheaper than printing and mailing a notice. There are also bulk rates for the same list if used several times a month. More information on pricing can be found here.

This service is a great way to reduce costs and to reach out to members that do not have standard electronic communication, such as email. If a receiver of a call doesn't wish to receive more notifications, the recording has an option to opt out of additional calls.

My lodge has been using Call Em All for about two months now and we plan to use it heavily in the coming year. What other purposes could we use this for? I'd love to hear some additional ideas.

- Posted using BlogPress from my iPad

Technology Experiment: Blogging from the iPad

It's been a while since I last posted on this blog. Unfortunately, the past year has been extremely busy in my Masonic, personal and vocational lives, which has made it difficult to add content. However, I do plan on reactivating this blog in the near future. The new focus of the blog will be to help brethren, both locally and around the globe, to find Masonic resources on the web and to identify technologies that could assist with enriching the Masonic experience. I'll have more information on this initiative and the reason behind it in a follow-up post.

One of the new tools that I hope to employ with helping me to become a more active blogger is my iPad. Today, I downloaded some software for my iPad that should help me post on-the-go easier. This is the first post using this software and I hope it makes it to it's intended destination.

One of the cool features of this software is being able to see the location of the post. If I was at a lodge meeting and there was something important occurring, I could add a post and the location of the event will appear. Right now, I'm in a cabin in the woods during my vacation.


- Posted using BlogPress from my iPad

Location:Abner Ln,Killingworth,United States

Facebook is a Useful Tool for Lodges, Too

This blog post is a reprinting of an article that I wrote and was published in the January 2010 issue of the Connecticut Freemasons Newspaper.

The November issue of Connecticut Freemasons included an article that introduced Facebook, the social networking site that has taken the internet by storm. A December Connecticut Freemasons article showed how a timely interchange could involve several people, sharing opinions and thoughts. A Masonic lodge can also use Facebook to bring its members together, by sharing announcements, discussions, and information.

People use social networking sites to connect with others and to talk about the things that they are interested in. Facebook users come together to discuss books, holidays, movies, school events, and countless other topics. Our brothers are excited about Masonry and about their lodges, so they are naturally drawn to Facebook to learn more about others’ experiences in Masonry and to share their own. Since its beginning, brethren have met together on the internet to exchange ideas and discuss how Masonry is practiced in their various jurisdictions and lodges.

So how can your lodge use Facebook to inspire its brothers and help excite them into action? First, you need a central presence on Facebook. For this presence, there are two options: Pages and Groups. Pages and Groups are Facebook features that assist organizations to promote themselves and disseminate their information. There are slight differences between these two options, but generally Pages are preferred for lodges.

A Facebook page is primarily a public relations tool. Any Facebook user can become a “fan” of the page and it is therefore open to brothers, friends, family, and community members. The advantages of a Facebook page are numerous. A lodge can post its upcoming events on the page and invite people to attend. This can allow your lodge to save money on postage and advertising, while reaching a wider audience of brothers and friends. Your lodge can post photos about the great events that it has had. The page’s fans can then get a more intimate look into your lodge and its happenings.

Large amounts of content can also be posted onto the lodge page. Trestleboards can be posted on the page via a web link. Videos of an installation of officers or even a Masonic family picnic can be uploaded. The Worshipful Master could even digitally record his Master’s message and upload it to the page. Links to your lodge’s website can be included, as well as a link to the Grand Lodge’s website and other pages about Freemasonry. Facebook pages can allow its fans to start interactive discussion topics, for brothers to discuss everything from refreshments to the lodge budget. The options for posting content about your lodge are countless.

Finally, one of the primary benefits of your lodge having a Facebook page is that it is completely free. As long as your brothers have an email address and an internet connection, they can use Facebook.

Facebook is not a replacement for real life, nor is it a replacement for Masonry. There is no such thing as virtual Masonry. The lodge and our face-to-face brotherhood are what makes Freemasonry special. However, Facebook can help keep brothers informed and help excite them about your lodge’s events. This, in turn, may inspire them to come out and enjoy the fellowship of the lodge.

Like email, websites, and online documents, Facebook is just another virtual working tool by which we can perfect our art. Hopefully, your lodge can find a way to use this new tool to help bring brothers, friends, and family a little closer together.

What the Heck is a “Facebook”?

This blog post is a reprinting of an article that I wrote and was published in the November 2009 issue of the Connecticut Freemasons Newspaper.

You have probably heard something about Facebook either in the news, from an email, or you might be on Facebook already. However, you might have been left wondering “What is Facebook?” and “Why do I need to know about it?” Since this is a tool that many people are using sometimes on a daily basis, perhaps we can shed some light on the subject and help you figure out “What the heck is a Facebook anyway?”

Let’s start off simple; Facebook is a web site that people use to network socially, that is, leave messages with their friends that all their other friends can see. A user logs into Facebook and has the ability to post, either publicly or privately, information about themselves such as photos, notes, their taste in music, or even events they are attending. A user can then become a “friend” with anyone who is already on Facebook. This might be a family member, a coworker, a friend, or a Masonic brother. “Friending” is the act of declaring a social connection between two people and allowing them to see each other’s personal information. Becoming a friend is a two-way street, both users must agree to the friendship and confirm it. Therefore, if you don’t know someone and they request to become your “friend,” you can simply reject the request. Once someone is your friend on Facebook, they can see all the interesting stuff that you post. For example, here is a link to my Facebook profile, check it out and you can see what a Facebook profile looks like - www.facebook.com/charles.tirrell. I left it public for anyone to see, not just my “friends” on Facebook.

Two important features of Facebook is the “status” field and the “news feed.” A user has a “status” field, where they can type a short note about what they are doing at that moment. Updating your Facebook status is similar to another internet phenomenon, twittering, which allows users to post short little messages to the public. For example, a lodge member who is about to attend a Halloween party hosted by the Fellowcraft Club may post “I’m going to the Fellowcraft Club Halloween Party. Hope they play the Monster Mash!” This “status” is then prominently displayed on the users Facebook page for his friends to see. The feature is also broadcast to his friends’ “news feed.” The “news feed” is an activity aggregator, which gives a listing of all the recent updates that have occurred on your friends' pages. Most users check the “news feed” regularly as a way to see what their friends are up to. Therefore, another brother may see the status update about the Halloween Party in his “news feed,” become aware that this party is happening, and decide to come down to the lodge and bob for apples. Another useful feature of Facebook are “fan pages.” A “fan page” is a Facebook page that is not specifically for a person, but for a product, a place, or an organization. Becoming a fan is sort of like becoming a friend, except when you become a fan of an organization, it is a one- way street. A user chooses to become a fan of a page and there is no confirmation needed from the “fan page.” Once a user is a fan, the page can then post status updates and notifications to the users news feed. Photos, events, or even videos can be posted to the page, for fans to explore. The Grand Lodge of Connecticut has a fan page on Facebook and you can check it out by following the link on the Grand Lodge website.

Next month, we’ll have an article about what resources for Masons are available on Facebook and how lodges use Facebook to help the craft stay connected.

Masonic Tech: Timetoast

Masonic Tech: Jott.com

Editorial Note: In the hopes of getting back on track with writing this blog, I will attempt to post a few "short" articles that have neither the breadth or depth of my last few posts. Hopefully, I can stray away from the "dissertations" (as some of my lodge brothers have described them) and focus on a few helpful hints.

Have you ever been in a lodge meeting and wished that you had the ability to send an email reminder to all the officers of the lodge, but didn't have an internet connection? There is a new service at jott.com that can be a great solution to this problem and many more.

The service works like this. First, call an 800 number supplied to you by jott.com with your cell phone. Speak the name or pre-created list of names into your phone. Then simply speak the message you wish to send as an email. Jott.com will then translate your message into plain text and send it out as an email. It's that easy and it's free!

This is a great communication tool that I have begun using in my lodge. I also use it to send myself quick notes or reminders. I have used it to send individual messages to people. For the Masonic bloggers out there, there is a jott.com service that will allow you to post blogs via a recorded cell phone message on jott. There is also a Google calendar service, that allows you to add events to your google calendar in the same manner.

I'm sure that there are countless applications of this technology to a Masonic lodge. If you think of some, please post a comment. I'd love to hear it!

The Pen is Mightier than the Sword.... But not the computer! - Part 2

In my previous post, I wrote about new technologies that would help a lodge with it's organization and workflows. The five technologies I wrote about were

1. Email
2. Wikis
3. Web Calendars
4. Video Editing Software
5. Instant Messaging
   

In this post, I will continue with this subject, listing another five technologies that can be used. Although I specifically mentioned that these technologies would benefit the lodge secretary, they can really be used or implemented by anyone. Let's begin again :)

6. Paypal - The younger generation barely uses checks anymore for personal finance. The internet and most businesses are based on using credit and bank cards. However, many lodges still only accept checks and in many cases take weeks or months to cash them. Some people believe that to do business by credit card, you would have to invest in a credit card machine and huge numbers of hours learning how to deal with cards. But, this isn't true. Since 2000, Paypal has been a cornerstone in internet credit card transactions. From individuals who wanted to auction something minor on Ebay to large businesses, many people and organizations have used paypal to move money from one place to another, with just an internet connection and a credit card. Why can't a Masonic lodge do this? Want to pay your dues? Go online and pay them with a Visa or Mastercard. The receipt for dues can then be emailed and the dues card will be waiting for the brothers at the next stated communication.
   
7. Digital texts - Books! Most lodges are full of them. But they're old and delicate, so they're not allowed out of the lodge building. New masons have to either stay for hours at lodge reading this texts, buy their own or be relatively uneducated about the fraternity. Now, there is another answer. Digital texts that can be viewed in a wide-range of formats. Since much of freemasonry's texts were written prior to this century and all works published in the United States before 1923 are in the public domain, many Masonic texts have been converted to digital form and are freely available on the internet. Here are a few sites that offer Masonic texts for free: Sacred Texts, Project Gutenburg or Pietre-Stones. Many of these texts can be read on the computer or printed, but now many of them can be sent to your cell phone or PDA and read on the go.
   
8. Websites - 1990 was 17 years ago. That makes the World Wide Web 17 years old. There are high school seniors and college freshmen who were born at the same time as the internet. Future masons around the world do not remember a time before the internet. Yet we still have lodges without websites. I don't think I need to make much of an argument for this one. Lodges need websites. Plain and simple. Many web technologies need a central access point, where brothers, friends, family, cowans, evesdroppers, prospective members, anti-masons can get information about that particular lodge.
   
9. Digital Images and Scanners - As masons, we like our history. Each lodge has its own rich history, filled with lodge buildings, past masters, degrees, dinners, parades, visitations, etc. With each of these aspects of a lodges history comes handouts, photos and mementos. These are precious items that many brothers in the lodge should experience so that they may learn about their lodge history. But, often precious items are delicate and can't be freely given out. With digital images and a scanner, these documents can be recorded digitally and given out in mass quantities. Now all the brothers of a lodge can access those old minute books, past masters photos and degree handouts. Jewels and Banners can be recorded by camera and posted on the webpage. There are even free photo sites that will host all your photos, allow you to share them and allow prints to be ordered of them.
   
10. Blogs - Last but not least! Blog is short for Web Log and if you haven't noticed, you're reading one right now. Blogs can have many purposes. Minutes can be posted on blogs. Officers can share their experiences with other brothers. Ideas can be posted and other people can comment on it. Go to Blogger and try making your own. Like most web technologies, it's free and easy!

There you go, ten great technologies! Most of these are simple and easy. Most of them are free and come in many verities. These ten techs are just the tip of the iceberg, the internet and electronics stores are filled with solutions to many problems facing your lodge. The key is to actively seek them out and have an open mind. Since I've spent so much time on the high tech solutions in the past two posts, I think my next post will focus on the low tech solutions that can help a masonic lodge. Paper and pens still have a place in the Masonic lodge and we'll talk about where that someplace is.

The Pen is Mightier than the Sword.... But not the computer!

Sorry for the delay in getting this post up and running. Things have been busy with work and life. Also, I've been living at my summer cottage, where there is no internet. I'll try in the future to be more prompt with my postings. Here we go.....

Many of my ideas for running a better lodge focuses on introducing new technologies and organizational methods to the lodge and its officers. Although all offices and positions in the lodge need updating, no officer is in greater need of a makeover than the secretary in most lodges. In many lodges, the secretary has been a fixture in the lodge for many years, if not decades. I have seen lodges whose secretary has been in this office for more years than the sitting master has been alive. This is a double-edged sword. These brothers bring a level of experience that is unparalleled within a lodge. However, for all that the typical secretary has in experience, they usually lack in dynamism.

Many lodge secretaries still use manual typewriters, abhor email and believe that the Trestleboard is the only means for mass communication. I have seen many new brothers scratch their heads in disbelief at the methods we use still for record keeping, communication and organization. I have stated in previous posts that I believe that we can adopt new methods and tactics without changing the core of masonry. This is one of those situations.

Some masons have turned to the internet to fulfill their need for brotherhood between stated communications. If you're reading this blog, then you're probably one of them. You crave knowledge and are using the tools of today to fulfill this craving. The search for knowledge and betterment is at the core of Freemasonry. Any means by which you search for these virtues are a good tool and the internet can be very useful.

So how can the internet help the lodge secretary? I'm going to name ten technologies the lodge secretary can use, however there are countless more that can be beneficial. This post will have the first five and the next five will be on the next post. Let's begin!

1. Email - This is by far the most important innovation that the internet has brought, which can help the Masonic lodge. In the past, Lodges had phone trees to help propagate important information in a manner that didn't necessitate one person calling three dozen brothers. The phone tree would work like this, the WM would call the SW, JW, Tres and Sec. These four brothers would then call four more designated brothers. Then those brothers would call four more. However, if a brother down the line couldn't be reached or had some additional piece of information important to the purpose of the call, more time would be wasted going back up the tree so the WM would know. Now, if all the officers and regulars had email, then mass communication is easy. Write one email with multiple recipients and click send. Quick and easy. Email has changed the world, now it should change our lodges. Email has many uses and I could write several posts on email with ease.
   
2. Wikis - Wikis are quick websites. In fact, wiki is the Hawaiian word for quick. These quick pages are great for collaboration. Many people can log in and make changes to it. Records of these changes are made so that a user can follow the "state" of the wiki and see what specific people changed. The added strength of wikis are that they are extremely ease to create. If you can type, you can make a wiki. The formating is either extremely easy to learn or has a WYSIWYG (What you see is what you get) interface. Wikis can be used by a lodge to collaborate on a project. The plans for the annual BBQ can be thrown onto a wiki. The list of parts for the next MM degree can be put on a wiki. The uses are endless. Here's a site that I use for my wikis, it's free and easy http://www.pbwiki.com/. There are many other wiki sites and software packages.
3. Web Calendars - This one is a no-brainer. Putting your calendar on the internet so many people can see it. Each officer in the lodge can have a calendar. The lodge can have a calendar. The fellowcraft club can have a calendar. The lodge website that my lodge has through our Grand Lodge has a calendar that syncs to the GL calendar, so that brothers from around the state can find degrees and events in one place. There are many software packages for online calendar, again most of them are free. Here are a few Google Calendar, Yahoo! Calendar or iCal.
4. Video Editing Software - Recording an important event and sharing it with brothers who were not present can be extremely important. My lodge has several presentations on Masonic topics throughout the year, but some brothers can't make it to all stated communications. Why not record the presentations and give it to the brothers on DVD? Installations, Awards Nights and Ladies Nights can be recorded and shared with brothers, friends and family. Software like iMovie and Windows Movie Maker comes bundled with home computers
5. Instant Messaging - Ever have a quick question for one of your officers? Then instant message them. Instant messaging and texting has become extremely important in todays world. It's not just for teenagers and internet romancers anymore. Many fortune 500 companies swear by it. IMing is a way to communicate with someone and not completely monopolize their time and energy. You can send a brother a question while at work and not have to worry that you are interrupting their workflow. A text message at dinnertime is far less obtrusive then a phone call. Not to mention that IMing and texting can be one-directional communication. You can send a message that does not require a response, just a note or a notification. Try doing that with the phone. Once again their are many free programs out there that are great from IMing on the net. Aim, ICQ, mIRC or Google Talk. Text messaging is primarily through your phone and has a cost associated with it, but plans are usually inexpensive.

Tune in for my next post where I will go over my next 5 technologies that can benefit the lodge and its secretary. Also be sure to leave some comments about any ideas that you have or experiences that you have felt helped or hurt your lodge.